SUMMARY: The Eligibility, Recruitment, Selection, Enrollment, and Attendance Assistant works with the PFCE ERSEA Coordinator to plan and implement a recruitment plan for the assigned service areas. Determines and verifies the eligibility for the State and Federally funded programs. Selects families that meet the eligibility requirements for the Head Start and State programs. Working in collaboration with the staff, the ERSEA Assistant ensures a wait list and enrollment is maintained throughout the year. The ERSEA Assistants supports the coordinator with the monitoring to ensure contractual enrollment requirements are met.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES
- Coordinates recruitment activities in partnership with PFCE ERESA Coordinator
- Produce reports on the quality, outcomes, and effectiveness of the recruitment activities.
- Participates in recruitment activities and events.
- Supports the PFCE ERSEA Coordinator to ensure wait lists are always maintained.
- Selects children to fill vacancies within the program's stipulated timelines.
- Supports the monitoring of child and family data pertinent to federal and state eligibility and enters data base system.
- Utilizes and organizes data to formulate reports and analyze outcomes.
- Conducts intake and pre-application and eligibility interviews for the State General Child Care Program and the Head Start program.
- Reviews and approves eligibility files to ensure that all pertinent family eligibility information included is in accordance with State and Federal regulations.
- Ensure the necessary steps and actions are taken to maintain accurate status of families in the Child Care Subsidy and Head Start program.
- Supports the training of staff related to State and Federal eligibility regulations and program policies.
- Maintains current knowledge of State and Federal regulations.
- Responsible for maintaining family and child eligibility files in order, in compliance and audit ready always.
- Disburses the program information gathered during eligibility to the appropriate staff.
- Support with ensuring accurate and timely eligibility and enrollment of families for both the State and Federal program.
- Works closely with FSAs, content area staff, partners, and delegate agency for monitoring eligibility and enrollment.
- Oversees attendance; works closely with PFCE ERSEA Coordinator and FSAs for monitoring and recording of attendance.
- Works closely with the assigned Family Services staff and ensures all family changes and updated Notice of Action are issued as family changes occur.
- Prepares and submits weekly and monthly required reports, including attendance.
JOB REQUIREMENTS
Knowledge
- Ability to work with families in a compassionate, supportive manner.
- Excellent communication skills (verbal, written).
- Must be a strategic thinker and have the ability to problem solve.
- Advanced Computer skills and knowledge of word processing, and spread sheet (i.e., Word, Excel).
- Experience handling sensitive and confidential matters.
- Excellent customer service and problem resolution skills.
- Bilingual (English/Spanish) preferred
Minimum Qualifications
- Minimum Associate of Arts Degree (AA) Preferred or High School Diploma/GED required.
- Minimum two (2) years of office clerical experience, typing/data entry and two years of paid experience.

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